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Arcadia Unified School District
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Facilities Reservation Request

 

 

FACILITRON: FACILITY RESERVATION WEBSITE

Applications for use of school facilities and grounds shall be obtained via district's online application and facility request system.  Applicants, and duly authorized representatives of Applicants applying on their behalf, must be over the age of 18. Any persons applying for the use of school property on behalf of any society, group, club, association, entity, or organization shall be a member of the Applicant group.

 

Facilitron Renter Training Video

 

 

USE OF FACILITIES

The district's school facilities and grounds exist primarily for the instruction and benefit of district students and other educational purposes of the district. However, when school facilities and grounds are not needed for district purposes, the Board shall make school facilities and grounds under its jurisdiction available as a civic center to responsible citizens and community groups for appropriate civic, cultural, welfare, or recreational purposes specified in the Civic Center Act, subject to district policies and regulations and accompanying exhibits, to the extent that such use: (i) is consistent with the preservation of order in, and the protection of, school facilities and school grounds; and (ii) does not infringe upon nor interfere with school activities or other school-related uses, or the best interests of the district and its students.

  • All organizations requesting use of facilities must provide a Certificate of Insurance for a minimum liability of $1,000,000 liability coverage. Said certificate will name Arcadia Unified School District (150 S. Third Ave. Arcadia, CA 91006) as an additional insured and as Certificate Holder.
  • Use of certain district facilities/grounds or equipment require supervision by designated district personnel. Additionally, based on the use, date(s) of use, or time(s) of use, special or additional labor or services may be required, in district's sole discretion. (Custodial labor services are charged to each reservation with a minimum of three (3) hours per reservation).
  •  The following classifications set forth the basic policy for fees to be charged:
CATEGORY 1 (Free Use): Nonprofit organizations whose primary purpose to promote youth and school activity and no admission is charged (scout programs), District meetings, booster clubs, Arcadia Educational Foundation, school/community advisory councils.
CATEGORY II (Direct-Cost Use): Non-profit recreational, civic, service, community, cultural or public affairs groups or organizations (veterans' organizations, senior citizens' organizations, religious groups, etc.). *Must provide 501(c)(3) for direct cost rate.
CATEGORY III (Fair-Rental-Value-Use): Private, non-district/school connected classes and educational events. Profit-making or commercial events or uses, non-community based groups, etc.

 

FIELD RESERVATION REQUEST

 

Arcadia High School fields will be administered directly by Arcadia High, please contact Vanessa King at [email protected] with reservation requests.  

 

Middle and elementary school fields can be reserved through Facilitron, please contact Ashley Gibbs at [email protected] with questions regarding reservation requests. 

 

Field reservations will be made by season according to the district calendar: summer season (summer break), fall season (first day of school through winter break), and spring season (first day of school after winter break through the last day of school).


FACILITIES FOR FILMING

Please contact our Communications and Public Information Office for filming requests.

 

Lauren Cienfuegos, Public Information Officer

(626) 821-8300 x6729

[email protected]

Board Policy Regarding Facilities
http://www.gamutonline.net/district/arcadia/PolicyCategoryList/1010/1
Link to Facilitron
https://www.facilitron.com/ausd91006